Calendar views

All employees can use Calendar to review dated work. Choose the view based on what you are trying to find.

Choose a calendar view

Use All Events when you want one calendar for both task work and scheduled meetings.

Use Tasks when you want the Task Calendar. This view focuses on task work and includes the Unscheduled Tasks side list.

Use Meetings when you want Scheduled Meetings. This view focuses on meetings and includes a side panel with Unscheduled Meetings and Recurring Meetings tabs.

Switch the calendar view

The toolbar above the calendar switches between day, week, month, list, and multi-month layouts. A time-range control limits the visible hours per day so the calendar focuses on working time.

Filter the calendar

The Meetings view filters by client, employee, status, and interaction type. The Tasks and All Events views add a priority filter. Filters apply to the visible calendar window.

Find a task that is missing from the calendar

If a task is not on the calendar, check Unscheduled Tasks in All Events or Task Calendar.

Unscheduled Tasks is a side list next to the calendar. It shows tasks that do not have a scheduled start date yet. Open the task from that list, add the missing schedule details, and then return to the calendar.

Drag an unscheduled task to the calendar

In All Events or Task Calendar, drag an item from Unscheduled Tasks onto a calendar slot to schedule it without opening the task.

Find a meeting that is missing from the calendar

All Events also has an Unscheduled Meetings tab next to Unscheduled Tasks in the same side list. It shows meetings that have not been given a date and time yet. Select an item to open and edit it. To give it a date and time, drag it onto a calendar slot: the meeting opens with that date and time filled in, and you finish by selecting Update Meeting.

Add a one-off meeting

A one-off meeting is held once rather than on a repeating schedule. For the full list of attendee options, time logging, and reminders, see Meetings and invites.

1. Open Calendar > Meetings or All Events.
2. Select Add (the plus icon). In All Events, a Select Task Type window opens first; choose Meeting. The Add Meeting window opens.
3. Enter a Title and choose a Status.
4. Choose a Mode of meeting: On Call, Video Conferencing, or In Person.
5. Set an Interaction Type.
6. For Video Conferencing or On Call, enter the meeting Link. For In Person, enter the Address.
7. Set the Start Date, Start Time, End Date, and End Time.
8. In the Attendees panel, pick the Employees, choose the Organizer, add one or more Clients, and pick their contacts.
9. Keep Send Invitation on to email the attendees. Optionally turn on Create matching time entry for this meeting.
10. Add a Note if helpful, then select Add Meeting.

Drag to reschedule

Drag a meeting or task to a new slot on the calendar to move it, or drag its edge to change the duration. Moving a meeting opens the Notify guests? prompt, where you choose Save & Notify or Save without Notifying. Tasks reschedule directly with no confirmation.

See recurring meetings

Open Calendar > Meetings.

In the side panel beside the calendar, open the Recurring Meetings tab to review recurring meeting entries. Select an entry when you need to open its recurring meeting details.

Schedule a recurring meeting

Open Calendar > Meetings, then open the Recurring Meetings tab in the side panel. For complete options on setting repeat intervals, weekly days, and expiry dates, see Meetings and invites.

1. In the panel, select Add (the plus icon). The Add Recurring Meeting window collects the meeting title, attendees, meeting mode, link or address, and recurrence details.
2. In Set Recurrence, choose Create First Recurring On, add an Expiry Date if the pattern should stop, enter Repeat every, and choose Repeat Type: daily, weekly, monthly, or yearly.
3. Select Add Meeting.

Generated meeting instances appear on the calendar as regular meeting entries.